How to Create a Quotation

Watch this video to understand how to create a Quote document for export.

Ben Thompson avatar
Written by Ben Thompson
Updated over a week ago

When Importers source new products and connect with Exporters, the exporter will offer their product details and pricing information.  The Exporter must ensure that all information is clearly stated in a correctly formatted Quotation document.  This will ensure that there are no disputes relating to product quality, specifications, pricing and delivery terms.

Quotation Document


An example of a Quotation document created using IncoDocs:

After all of the details have been confirmed in the quotation document, the buyer can decide to place the new order.  The buyer will then usually issue a Purchase Order document to confirm to proceed with the manufacturing and shipment.  The seller will then issue a Proforma Invoice document that will reconfirm the goods on order and include their bank details to request payments.

What information is included on an Export Quotation Document?

  • Seller’s company name, address and contact details

  • Buyer’s company name, address and contact details

  • Product Description – including item codes, description, specifications

  • Product Quantity

  • Product Pricing

  • The selling terms agreed (IncoTerm) – Refer IncoDocs’ IncoTerms Graph

  • Invoice Currency

  • Shipment Type

  • Payment Terms – as negotiated between buyer and seller

  • Estimated supply lead time

  • Estimated shipping details (vessel name & ETD, if known)

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